Hello and thank you for your question. I will be very pleased to assist you. I'm a practicing lawyer in England with over 10 years experience.
I do not think you need to concern yourself that this is an employment law matter as you fear. Based on what you say it is a question of interpretting the constitution of the club.
normally a club constitution would provide that nominations for a party to serve on the committee must be received within a certain number of days before the meeting (AGM) convened to elect those members and in addition to the nomination, the party nominated must provide their written confirmation that they are willing to stand. The latter is required for the obvious reason so as to prevent the committee collecting a member and has no interest or wish in serving which would be potentially embarrassing for the committee but more importantly would mean a further meeting with need to be convened in order to choose another member potentially
based upon the role you have kindly posted from your club constitution, your club appears to follow the above standard practice specifying the time by which domination is must be received and providing that any nominated person must also confirm in writing they are willing to stand. This is quite normal.
Any members who are nominated and the terms of the rule should be asked to provide a signed written confirmation that they are willing to serve on the committee. Confirmation they are willing to stand received from third parties other than the nominated person do not comply with the rule and therefore can be rejected by you as secretary. According to the rule, you require confirmation in writing and signed from the individual nominated in order that they can be considered for election and you are within your rights to insist upon this requirement
Is there anything above I can clarify for you?
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