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Patience, Internet Researcher
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Experience:  MA Clinical Psychology; BS Health Sciences
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In regard to meeting agendas and minutes, please can someone

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In regard to meeting agendas and minutes, please can someone explain to me how 'Matters Arising' and 'Any other business' should be itemised on an agenda and then reported on within the minutes. Thanks if you can enlighten me.
Submitted: 3 years ago.
Category: General
Expert:  adamd-mod replied 3 years ago.

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Customer: replied 3 years ago.

If you can find someone to help me with this question - that would be great. Thanks.

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Expert:  Patience replied 3 years ago.

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There are a lot of different ways to do things, depending on the meeting type, formality, and the inclinations of the members of the meeting. For a good basic format, try going to the following link:


In brief, you can list “Matters arising not covered elsewhere on agenda” as an agenda item coming right after the Reading of the minutes.” However, keep in mind that this item should cover only minor points and information updates based on items and associated tasks from the last meeting. It should be given only a brief amount of time, such as 10 minutes or so. If extended discussion on any of these items is necessary, it should be covered later on as a full agenda item.


The following is a sample of a separate, more in-depth “Matters Arising” report, which might be helpful if there is a long backlog or there are very complex issues to be covered:


“Any other business” can be listed under that title or as “Additions to the agenda” for the last agenda item before scheduling the next meeting and ending. Meeting minutes should not attempt to be a full record of the meeting, rather they should present the main discussion points and the decisions covered. Therefore, both of the items you have mentioned should not be handled as separate topics. Instead, they should be put under “Business” in the minutes and reported together with any decision or discussion that occurred.


For more information on parliamentary procedure for meetings, you can check out:

Patience, Internet Researcher
Category: General
Satisfied Customers: 291
Experience: MA Clinical Psychology; BS Health Sciences
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Customer: replied 3 years ago.

Wonderful. Thank you for explaining that and providing the links.

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