The landlord's solicitor has one copy of the lease with the landlord's signatures only.
They also have a counterpart lease just with our signatures.
No one has a copy of an agreement with both sets of signatures.
Our solicitors have nothing on file and claim they no longer have a property lawyer. Below is a copy of the last email we received from our solicitor (8th Feb 2012).
In response to the below, we have definitely never received the lease or counterpart lease from them. They are very vague as to whether they sent it and had they really sent it, surely they'd have done so recorded delivery and would be able to prove it?
I understand that you have been corresponding with Mags Singleton here regarding your inquiry as to whether or not Keoghs is holding an original lease (or counterpart lease) relating to the property at 107, Timber Wharf, Worsley Street, Castlefield, Manchester dating back to 2006 when the firm acted for Extravision.
We have checked the firm's deed records and also searched through the cabinet of original property related documents which we still hold; unfortunately, we do not hold this lease or counterpart. It appears from the letter dated 19th April 2006 on file that the original documents were probably sent to Extravision on conclusion of the transaction.
The file indicates that Pannone in Manchester (ref AROB.YMG/18749/575) acted for your Landlord, and my suggestion would be for you to contact them to request a copy of the signed lease. If Extravision has solicitors who normally deal with its legal work, then you could ask them to contact Pannone on your behalf or, alternatively, to make enquiries with the Land Registry to see whether they are able to provide a copy of the lease.
I'm sorry that I'm not able to be of more help, but we no longer have any property lawyers at the firm and so we not able to advise you on the consequences of the missing lease.
Partner, Risk and Compliance Director"
I look forward to your response. Thanks
1. An email from the landlord confirming all information is with our solicitors (dated 10 June 2005 - 10 days before contracts signed)
2. an email from us confirming we are happy for the solicitors "to retain the lease and ancillary documents after completion"
3. The email from the solicitors stating "It appears from the letter dated 19th April 2006 on file that the original documents were probably sent to Extravision on conclusion of the transaction. "
Also, is it standard for none of the agreements to have a full set of signatures? We have signed a counterpart but there is no document with signatures for both parties.
Also, there are several scribblings in pen on the PDF version of the final lease that the landlord has signed. Shouldn't a final lease be typed fully and signed by both parties? Maybe I'm clutching at straws now!
Yes, your answer was very helpful and my feedback will reflect this - many thanks.