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The form was an internal access form,to update a key pass so another member of staff could access to a part of the building, and no the administrator did not have the authoruity to sign it.
The other member of staff should have had access to the part of the building but for whatever reason the key pass was not working and had to submit another form, the senior manager was not available to sign.
What should the administrator do next?
Thank you you have comfirmed my own thoughts on the matter, It was a moment of stupidity.