Hello and thank you for your question. I will be very pleased to assist you. I'm a practicing lawyer in England with over 10 years experience.
May I ask if you propose to record so as to capture what the attendees at the meeting say or just the main panel please?
It will be all attenders
The Information Commissioners advice in this respect is that audio recordings should not be made unless there is a justifiable reason to do so. Recording minutes for a public meeting would amount to a justifiable reason however it is important if you intend to proceed with this that you update your signs to indicate the extent of audio recording that is in place and the reasons it is being recorded and the address which individuals can contact to obtain a copy should they wish to do so.
The audio recording should go no further than is necessary in order to record what is publicly said at the meeting - i.e. it should not be so sensitive so as to pick up comments between attendees that were not intended for public record - e.g. one person whispering something to another.
In addition your signs should clearly indicate the extent of audio recording - e.g. which areas of the room have microphones for recording so attendees know where they are being recorded and where not.
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