I am chairman of a local village hall management committee. I have been reviewing the deeds to the property (I have a legal background so I do understand deeds and legal documents) and came across a clause which states that:-
"The foundation shall (except as in this deed provided) be administered in conformity with the provisions of this Deed UNDER THE TITLE OF THE SALINGS VILLAGE HALL by the Committee hereinbefore constituted who shall be the administering trustees thereof".
I have used capital letters for the relevant part of the clause that I wish to discuss. The hall was built in 2000 and, for some reason unknown to me, the trustees at the time gave it the name of The Salings Millennium Village Hall, and the committee runs under the same name. All our affairs are run under this name, including our bank accounts, employment issues, our registration with the Charity Commission - everything.
So it appears that we have been running under the wrong name for the last 15 years (by the way, I cannot find anything else in any of the deeds that refers to the name we should use, or any provision for using a different name). In practical terms this does not affect our day to day business, nor has anyone questioned this before.
So, my questions are:-
1. As we appear to be in breach of this clause, must we change our name, bank accounts etc, to that stated in the clause quoted above (which will cause a great deal of difficulty and disruption), or
2. Can we have a deed or codicil drawn up stating that the hall is run under the name it currently uses, or is there some other way of getting round this?
I look forward to your reply - I must report back to my committee by Monday 20th July so if you can get back to me before then it would be much appreciated.