Hi thanks for your reply and sorry it has taken so long to get back to you. I think I would rather try and keep things as amicable as possible if I can. We rent through a letting agency but we actually have met our landlord a few times and have his direct telephone number. Do you think it would be a good idea to contact him directly? At the end of the day all we want is to leave the property as we have now found somewhere that suits us better without any problems with the windows and the mould. I have drafted a few things that we could say – can you take a look and let me know what you think? Or let me know if you think it would be better for us to just deal with the letting agent – I just have a feeling that they might be harder to deal with?
"Hi Jeff it’s Sarah Nicholls from*****in Poole.
I hope you don’t mind me calling you but I wanted to talk to you about our residency at 44 Churchfield.
We have lived here for almost 10 years now and feel that we have been good tenants in that time and hope that you feel the same?
We have wanted to live in the country for some time now and a property has recently come up that we want to move in to.
As you know these things never come up at a convenient time and we appreciate that our tenancy agreement doesn’t end until next February but we were hoping that given our good relationship and the longevity of our tenancy we could come to some arrangement regarding a surrender of the property?
We are proposing that we pay rent until 7th October and then release our £975 deposit over to you giving you another months rent – so in all given you 2 months to get the property relet.
We are happy to leave all the new curtains that we had made when we decorated the property a couple of years ago and will pay for a professional cleaning company to do a final clean when we leave so that the property is ready to relet from 22nd September when we are hoping to move into our new home.
Does that sound acceptable to you? If not is there some other arrangement that you think would be acceptable?"
Thanks again for your help.