I am a director of a private members club that is a limited

Thanks for your questions. I am afraid to say the member is correct - well almost- he is entitled to inspect the register for free - if he wants a copy there is a fee to be paid. I am assuming this is an English or Welsh company and the club members are also members of the company. If it is then its register of members has always been a public document. Under s116 of the Companies Act 2006 the members register must be open to inspection by the members free of charge and by third parties on payment of the prescribed fee which is usually contained in the Articles. If someone wants a copy then they are entitled to it but again have to pay the prescribed fee.
Until the 2006 act there were no grounds for refusal. It is now possible to refuse if the company believe it is not for a proper purpose but you have to actually go to court to get a court order sanctioning the refusal. I would I imagine be completely disproportionate to go to court over this.

so yes you have to give it to him - in fact he can get it from companies house if your annual returns are unto date


These are the current fees if you want to charge:

£1 for each of the first 5 entries;
(b) £30 for the next 95 entries or part thereof;
(c) £30 for the next 900 entries or part thereof;
(d) £30 for the next 99,000 entries or part thereof; and
(e) £30 for the remainder of the entries in the register or part thereof.

Thanks. Apologies for the typo. i meant "Up to date".

Are members shareholders? If so yes you are obliged to file a list of shareholders every 3 years and notify changes in between.

If it is a company limited by guarantee then no you don't have to list members.

If the members are simply paying members who are neither shareholders nor members of a company limited by guarantee then no you do not have to provide that information and indeed you would be subject to data protection.

If the club is run as a proprietary club like a gym and many golf clubs, the members have no ownership interest and are simply paying under a contract.

Well in that case they are members and you have to disclose the register of members I am afraid. Sorry.

As i mentioned previously , a member is entitled to inspect the register but has to pay if he wishes copies. He is entitled to the full detail including addresses.