Hello, thank you for your question. My name is ***** ***** I can assist with this.
As a director you're entitled to know how the vote is collated and what apartments voted in which way. The directors have to share information like this across the Board of Directors.
You additionally have the right, as to the other shareholders, what proxies are used, and this information should be recorded in the minutes of the meeting.
Secretaries do need the directors' consent to do most things, and that she/he may have said this to you is not necessarily untrue or wrong.
Most importantly, you can demand what is known as a "poll vote" with other shareholders are the general meeting. Just check the company's articles, and see if if saying anything about this, but you can ask for each person to cast votes and then vote on the resolutions at the meeting.
Hope this helps. If you wish to clarify anything, do let me know, otherwise please remember to rate my answer as highly as you can.