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Alex J.
Alex J., Solicitor
Category: Law
Satisfied Customers: 3840
Experience:  Solicitors 2 years plus PQE
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I have organised some building work client and they

Customer Question

I have organised some building work for my client and they originally asked for an invoice only but now she is asking for material receipts that I don't have. What do I do?
Submitted: 2 years ago.
Category: Law
Expert:  Alex J. replied 2 years ago.
Thank you for your question and welcome.
My name is ***** ***** I will assist you.
Does the builder know where he sourced the materials from? Can he not just provide price lists for the materials purchased?
Also are you paying the invoice on the client's behalf and then being refunded? Is the client refusing to pay you without the receipts?
Kind regards
Customer: replied 2 years ago.
Im project managing the job and have provided the builder, the client pays the builder through me and I have invoiced the client for the whole job. The reason Im raising the question is because at the start of the job the client said they would need an invoice to show the council (who provided the funds) where the money went. Three weeks in and the client has now asked for receipts etc to give to the council or we could get into trouble. The other reason Im asking is because I have lost trust in them due to other problems and may look to see if I should pull out altogether. Can I get into trouble with the council?
Expert:  Alex J. replied 2 years ago.
Hi, Thank you. This is essential an right of audit they are trying to impose on you, if they did not include the right to audit or insist on such records being kept they cannot now impose it unilaterally. You agreed a price with them and they have to honour the price agreed for the services you provide. You wont get into trouble as your contract is not with the council directly. All the council will want to know is they are getting value for the services, in order to avoid a dispute could you at least evidence what you believe the materials cost?
Customer: replied 2 years ago.
I can get my builder to provide a list/proof of materials. Do I also need to get his CIS details from him or would just an invoice from him be enough?
Expert:  Alex J. replied 2 years ago.
Hi, Thank you. I would only send the CIS details if the client asks or you are contractually obliged to do so. What I would do is explain to the client that there is no contractual obligation on you to keep these records or allow the client an audit of your costs as you have pre agreed a fee - I would then say that you obviously want to ensure the client is satisfied with the service so will provide proof of materials purchased by a way of list of what was purchase an the cost attributed by the builder (presuming you can provide this). Ultimately though your client has a contract with the council for which they are responsible, not you, while you obviously do not want them to be in breach they cannot use this as a grounds of with holding payment from you. Kind regards AJ