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Senior Partner
Senior Partner, Solicitor
Category: Law
Satisfied Customers: 13330
Experience:  Solicitor with more than 30 years experience
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WE ARE A SMALL ALLOTMENT SOCIETY COMPRISING 48 ALLOTMENT

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WE ARE A SMALL ALLOTMENT SOCIETY COMPRISING 48 ALLOTMENT HOLDERS.WE USE EMAIL POST AND TELEPHONE TO CONTACT MEMBERS BUT MOSTLY EMAIL AS ONLY 3 OF OUR MEMBERS DO NOT HAVE EMAIL AND WOULD BE CONTACTED BY POST,TELEPHONE OR WORD OF MOUTH CONCERNING SOCIAL MATTERS OR GARDENING /ADMIN PROBLEMS.
DO WE NEED TO REGISTER UNDER THE NEW RULES COMING IN AT THE END OF MAY 2018?
WE HOLD OUR MEMBERS ADDRESS`,PHONE NO. AND EMAIL ADDRESS` WHICH WOULD NEVER BE DISCLOED OUTSIDE THE ASSOCIATION MEMBERS SO DO WE NEED TO BE REGISTERED?

Hi I will try and assist you same you are talking about GDPR? IF so then the requirement to register does not change on 25th May - If you are processing personal data you should already be registered under the data protection act. Any organisation that processes data electronically and that would include storing names and addresses should be registered,. If you go the Information Commissioners website, there is online questionnaire you can follow which will tell you if you need to register.

There is an exemption if you only process information for recreational or hobby purposes = so if it is only to provide information to each other about the allotments it may be ok but if you administer payments and rules and do other things then you ought to register. You can register voluntarily - it is not expensive so it may be worth dong anyway to be safe.

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