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TonyTax, Tax Consultant
Category: Tax
Satisfied Customers: 15975
Experience:  Inc Tax, CGT, Corp Tax, IHT, VAT.
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I am the GM in europe USA headquartered start up we

Customer Question

I am the GM in europe for a USA headquartered start up
we ask employees to use a personal mobile phone and then claim back the costs.
how do we account for this on the P11D
and do we need to detail each individuals bill who claims it back?
Submitted: 2 years ago.
Category: Tax
Expert:  TonyTax replied 2 years ago.

Each employee should provide you with a list of business calls made each time they put in an expenses claim. That way, you can show HMRC that you taken all possible steps to ensure that the claim is genuine if they carry out a PAYE audit.

I would enter the amount repaid to each employee in box 16 "Description of other expenses" of the P11D.

I hope this helps but let me know if you have any further questions.