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Hi. My name is*****'m looking at your question now and will post my answer or ask for more information here in a short while.
I'm not sure what you need to know. Surely, if you know the make and model and other information such as fuel type and engine size, the manufacturer's website will tell you how many miles per litre of fuel it will travel. Can you elaborate on your question please.
Are the cars company cars or are they employee owned cars?
Also, are we dealing with UK based employees?
The rates here are what an employer can pay an employee to reimburse them for business fuel costs in a company car.
The rates here are what an employer can pay an employee tax free to reimburse them for business fuel costs in their own car. The employer doesn't have to pay the full rate. They might pay 20p per business mile. If that is the case, the employee can claim tax relief on the difference between 45p per business mile and 20p per business mile for the first 10,000 business miles and on the difference between 25p per business mile and 20p per business mile thereafter.
I hope this helps but let me know if you have any further questions.
The 10p rate you mentioned was for a company car, not an employee owned car.
Employees should be able to prove their fuel costs to the employer so receipts should be provided.
The rates for an employee owned car are higher because they are deemed to cover the running costs, insurance, MOT, servicing, repairs, road tax etc.
There are notes on VAT claims here.
A car allowance is subject to income tax and national insurance contributions as salary each month.
If they are only claiming for business fuel costs, they have to provide precise calculations of their business fuel costs.
Of what their business mileage cost them.
If you don't want to compensate them for using their own cars for business which is lowering the value of the car then use the rates here which estimate the fuel only costs.
Would you mind rating my answer before you leave the site please.
Thanks and good luck.